LITERA Metadata Suite
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A year ago, 10 Downing Street published a dossier on
Iraq's security and intelligence organizations. It was cited by none other than
Colin Powell in his address to the United Nations. Then a lecturer in politics
at Cambridge University discovered that much of the 19-page document was copied
from three different articles, one written by a graduate student.
How did he know? In the document there was a listing of the last 10 edits of
the document, showing the names of the people who worked on the file. These
logs are normally hidden and cannot be viewed directly in Word.
When you distribute an Office document electronically, the document might
contain information that you do not want to share publicly, such as information
you’ve designated as “hidden” or information that allows you to collaborate on
writing and editing the document with others. The Metadata might not be
apparent when you view the document in your Microsoft Office application. Word
Documents can contain all sorts of extra data, commonly referred to as
"metadata". This data can include:
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Creation date |
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Last Edited By |
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Hidden Revision Logs with dates and identity of Reviewers |
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Last Printed Date |
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Comments, Keywords, Subjects, and other properties |
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Revision Count |
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Recent Hyperlinks |
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Total Editing Time |
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Last Saved Date |
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Internal path of the document |
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and more... |
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What is Metadata?
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Metadata is information stored
automatically in documents created using MS Office. Common examples of metadata
are details about a file that help identify— for example, a descriptive title,
the author’s name, the subject, and keywords that identify topics or other
important information in the file. Track Changes and comments are also
considered metadata and are possibly the most harmful in sensitive situations.
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There are 3 kinds of
Metadata:
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MS Office Metadata: Common examples can be seen under "FILE properties".
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WINDOWS Properties: Many
Metadata remover products ignore the following feature despite the fact there
is a lot of potentially harmful information in this category. To see some of
this information, Open MS WORD, Click on File OPEN, and when the selection
screen comes up, select a document that has been edited multiple times and
instead of .doc file. Scroll down to “Recover Text from any File”
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INTERNAL Properties: Details
of internal file name, DMS information, and where the document is stored
internally are also retained in documents and can be recreated by others
without your knowledge. |
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Why do I want to
remove Metadata?
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Sometimes sensitive information is
hidden in a document's metadata even after it has been visibly deleted. This
metadata can be uncovered by competitors, customers, or other outside entities
and can be used in harmful ways. In addition to the example above, a Word
document was discovered that was written by the SCO Group that showed some
harmful information in regards to a complaint it had prepared against Bank of
America. Read the article here
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Features of our Metadata
Suite
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Removes all three forms of
potentially harmful metadata from documents |
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Types of Built-In
File Properties Removed
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Automatically updated properties include
statistics that are maintained for you by Microsoft Office applications, such
as file size and the dates files are created and last modified. |
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Preset properties (such as author, title, and subject), or
text values. For example, in Microsoft Word, you can use the Keywords
property to add the keyword "customers" to your files. |
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Custom properties are properties you define. These include
text, time, or numeric value to custom properties.
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Provides email
integration
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Works with both Microsoft Outlook & Lotus Notes.
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Use default settings (Low, Medium, High) or create custom settings |
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"Details" allows ability to change settings on the fly (for the current
attachments) |
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Can easily be configured to "auto clean", "prompt" or "not clean" when emails
are sent with attachments. |
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Control Panel Settings allow "How" and "which" documents should be cleaned
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Comes with free DMS
Integration
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• Out of the box integration with
Interwoven/iManage, DocsOpen, DM 5.1, PowerDocs and WorlDox
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